白领口语应急80主题 朝九晚五16 信函与文件

16.信函与文件

常用应急场景

范例一：Mailing letters

Would you please mail these letters, Lucy?

Yes, Sir.

These two are urgent letters and should be sent by registered express airmail. Others are ordinary letters.

All right, who should I send them to?

It’s sent to Mr. Charles. I believe he is in London.

Ok, home or office address?

Office address, please. He might be at work when they arrive.

Should I enclose this commercial paper with these two letters?

Yes, it’s right.

范例二：Filing documents

Please tell me how to file things according to the concerned rules.

Well, all right. There are four points you should keep in mind when you file documents, information and other things.

What are they?

They are: keep the documents in chronological¹ order, remove all the chips and pins, punch the documents evenly and place them in the folder².

And what is the most important point?

You should always remember that one customer on file is the rule.

范例三：Collecting relevant files

Would you like to copy the EX files and pass me the copy. There are some figures I want to check.

Here is the copy. Do you need anything else?

Yes, I also need all the letters we received from them.

Do you mean all the sales letters from them?

Yes, that’s right.

I’ll get them for you at once. And could I file the report for you?

Yes, but I need the report copied on transparency paper.

No problem.

1 chronological   

adj.按年月顺序排列的，年代学的

参考例句：

• The paintings are exhibited in chronological sequence.这些画是按创作的时间顺序展出的。
• Give me the dates in chronological order.把日期按年月顺序给我。

2 folder   

n.纸夹，文件夹

参考例句：

• Peter returned the plan and charts to their folder.彼得把这份计划和表格放回文件夹中。
• He draws the document from its folder.他把文件从硬纸夹里抽出来。