巧嘴秘书情景对话 第4期:备忘录

 Unit 5 memorandum¹ Conversation 1

第五单元 备忘录 会话 1

A:Can you tell me the differences between a letter and a memorandum ,Miss Zhong?

A:你能告诉我信函和便函有什么区别吗，钟小姐？

B:Certainly.A letter must be sent out of the company and must be mailed or posted. A memorandum is a communication within an organization.

B:当然可以。信函必须从公司里送出去，要通过邮局邮寄，便函是一个单位内部的沟通形式。

A:Should we use the layout² we use for a letter when we write a memorandum?

A:写便函时同样用信函的格式吗？

B:No, not necessary. Usually we have a set form which is printed. We just fill in the printed forms and send it to the person or the offices concerned in the company.

B:不，没必要。通常是用事先印好的固定格式，只要填写印好的表格，然后把它送往公司内有关的人员或部门就行了。

A:It seems quite easy to write a memorandum. Could you show me a sample copy?

A:看来写便函很容易。你能给我看一份样本吗？

B:Of course, let's me find one for you.

B:当然可以。我来给你找一份看看。

Conversation 2

会话2

A:Mr.Smith, while you're out, the sales department called and asked you to lunch next Wednesday.

A:史密斯先生，你外出时，营业部来电邀请你星期三中午一起用餐。

B:I'll put them in my schedule. Are there any other messages?

B:我会排入时间表。还有其他留言吗？

A:Oh,yes, Miss Chen informed that the monthly³ management meeting has been changed to July 11 and I've marked your diary accordingly⁴.

A:噢，有的。陈小姐说每月高层例会已改在7月11曰，我已替你记入日记簿内。

B:Thanks a lot.

B:谢谢。

A:Here is the agenda⁵ for the meeting and that's all for the messages.

A:这就是例会的议程，没有其他留言了。

1 memorandum   

n.备忘录，便笺

参考例句：

• The memorandum was dated 23 August,2008.备忘录上注明的日期是2008年8月23日。
• The Secretary notes down the date of the meeting in her memorandum book.秘书把会议日期都写在记事本上。

2 layout   

n.布局，安排，设计

参考例句：

• The robbers studied the layout of the bank.这伙强盗研究了银行的布局。
• This map shows the layout of the plant.这张图展示了工厂的布局。

3 monthly   

adj.每月的，持续一个月的，每月发生的；adv.每月，按月； n.月刊；(复数）monthlies:月经

参考例句：

• The rent on his apartment was his biggest monthly expense.他的房租是每个月最大的开支。
• The monthly rent is $15,inclusive of light and water.每月租金15美元，包括水电费在内。

4 accordingly   

adv.相应地，照着办，按照；于是，因此

参考例句：

• Please inform us of your decision and we will act accordingly.请把你们的决定通知我们，我们会照着去办的。
• He was told to speak briefly;accordingly he cut short his remarks.人家叫他说话简短，于是他就长话短说了。

5 agenda   

n.议事日程，记事册

参考例句：

• We now proceed to the next item on the agenda.我们现在着手讨论下一项议题。
• If there is no objection,the agenda is adopted.如果没有意见，议程就通过了。