便函和备忘录通常用于公司内部传递信息，将实情、信息、观察资料等进行传阅。便函和备忘录包括如下固定格式：

　　Date：(日期，如September 12, 2001)

　　To：(收文人，如All Faculty)

　　From：(发文人，如Jim B. Hardemann)

　　Subject：(事由，如Faculty Meeting)

　　写作特点：

　　1在date, to, from, subject字样后填上相应的内容。

　　2在上述字样下面空两行写正文。

　　3不用称呼和结尾礼词。

　　发文人的姓名首字母写在与正文末行空一行的地方。

　　【例一】

　　TO: Henry Smith, Sales Manager

　　FROM: Jack Wong, Personnel Manager

　　DATE: May 4, 2000

　　SUBJECT: Applicants for Sales Post

　　Attached are the resumes and certificates of four applicants who have applied for your department position.

　　Please evaluate these applicants and then recommend people you want to interview to me. As soon as I have the names, I will make arrangement for the interviews.

　　J.W.

　　【例二】

　　To: Ted Feng

　　Date: Oct. 1st

　　From: Paul Andersson

　　Time: 17:42

　　Topic: Delay of arrival

　　Paul called for you, just after you had left work. He missed the flight due to the bad weather. He will not arrive until 5 pm today on flight No. JL608. You are requested to meet him at the airport and drive him to Holiday Inn. This means you needn't wait for him at lunch time tomorrow. To make up he wants to invite you for dinner.

　　Nancy